Executive Assistant

Location: Oakland
Posted on: October 10, 2024

Job Description:

We are looking for an Executive Assistant to monitor emails of SVP, respond to inquiries, schedule meetings, make travel arrangements, prepare travel documents for SVP, prepare SVP and executive consultant for meetings, make copies, find/assign meeting rooms, create meeting invitations, order/pickup and/or deliver lunch to meetings, pick/up and deliver technical review binders to the SVP while she is traveling, etc.

Job Description:

Supports executive management. Responsibilities may include making travel and meeting arrangements, screening calls, composing letters and reports, preparing presentations and financial data. Has advanced computer skills including word processing, spreadsheet, presentation and database software; and may train others. Has the ability to perform Internet research. Work is generally of highly confidential nature. Possesses strong interpersonal skills, leadership, negotiation, analytical and problem solving skills.

Minimum number of years of experience required: 4+ Years

Top 3 - 5 Daily responsibilities:

Monitor email of SVP and EA, respond to inquiries,

schedule meetings, make travel arrangements,

prepare travel documents for SVP,

prepare SVP and executive consultant for meetings, make copies,

create meeting invitations

Top 3 - 5 Required Skills

Lotus Notes

Ability to coordinate and provide support to an executive

Manage an executive calendar

Ability to answer phones

Extreme attention to detail

Writing skills to compose brief correspondence

We are an equal employment opportunity employer and will consider all qualified candidates without regard to disability or protected veteran status.

Keywords: , South San Francisco , Executive Assistant, Administration, Clerical , Oakland, California